Notice of Decisions taken at the Executive meeting held on Tuesday, 7 October 2025
Set out below is a summary of the decisions taken at the Executive meeting held on Tuesday, 7 October 2025. The wording used does not necessarily reflect the actual wording that will appear in the minutes.
Members are reminded that, should they wish to call in a decision, notice must be given to Democratic Services no later than 4.00pm on Tuesday, 14 October 2025.
If you have any queries about any matters referred to in this decision sheet then please contact GuyClose, Democratic Services Manager by e-mailing guy.close@york.gov.uk
7. York Christmas Market 2025 - Implementation of Temporary Anti-Terrorism Traffic Regulation Order
Resolved (unanimously):
That Executive
i) Agrees to make the Anti-Terrorism Traffic Regulation
Order (ATTRO) on the recommendation of the Chief Constable of North Yorkshire Police, as advised by the National Vehicle Threat Mitigation Unit, Counter Terrorism Security Advisors and National Protective Security Authority (noting that refusal to implement an ATTRO after receipt of a compliant recommendation from a Chief Constable would be an unprecedented event nationally).
ii) Considers a full assessment, including need, risk and risk
mitigation assessment, of the various forms of vehicular access historically permitted to the footstreets area during the Christmas Markets, to be presented to Executive at the earliest opportunity, so arrangements are in place for the opening of York’s Christmas Market 2025.
Reason: Executive must reach a decision which is reasonable and proportionate having fully considered all relevant matters. Executive must have strong defensible legal grounds for refusing to make an ATTRO requested by the Chief Constable, and on legal and wider officer review of the specific circumstances, no such grounds are apparent. Refusal to implement an ATTRO after receipt of a compliant recommendation from a Chief Constable would be an unprecedented event nationally.
8. A City that Works for All: York's All-age Autism and ADHD Strategy 2025-2030
Resolved (unanimously): That Executive approves the York’s All-age Autism and ADHD Strategy 2025-2030, ‘A City that Works for All’.
Reason: To fulfil our statutory duty to arrange plans and policies in response to the National Autism Strategy, and progress key partnership working to improve the health and wellbeing of people in York who are Autistic and/or have ADHD.
9. Inclusion and Belonging Special Educational Needs and Disabilities and Alternative Provision Strategy 2025-2030
Resolved (unanimously): That Executive approves the contents of the Inclusion and Belonging Special Educational Needs and Alternative Provision Strategy 2025-30.
Reason: The Inclusion and Belonging Special Educational Needs and Alternative Provision Strategy 2025-30 aims to improve the educational health and emotional wellbeing outcomes for all York’s children and young people with SEND and achieve improvements in their provision. It is aligned with the national agenda around inclusion and belonging.
10. Copmanthorpe Neighbourhood Plan - Examiner's Report and Decision Statement
Resolved (unanimously):
That Executive
i) Agrees the Examiner’s modifications set out at Annex C
(Table 1) to the Submission Draft Copmanthorpe Neighbourhood Plan (Annex A) and that inclusive of those modifications the Neighbourhood Plan meets the Basic Conditions and other legislative requirements.
ii) Agrees that the Submission Draft Copmanthorpe
Neighbourhood Plan, as amended, proceeds to a local
referendum based on the neighbourhood area as noted in the
Examiner’s Report (Annex B).
iii) Approves the Decision Statement attached at Annex C to
be published on the City of York Council’s website.
Reason: To allow the Neighbourhood Plan to progress in line with neighbourhood planning legislation.
(iv) Agrees that delegated authority is given to the Director of City Development to approve and publish a Decision Statement in accordance with the statutory requirements:
a) should the outcome of the local referendum be in favour
of adopting the Neighbourhood Plan, and the Copmanthorpe Neighbourhood Plan can be formally ‘made’; or
b) should the outcome of the local referendum not be in
favour of adopting the Neighbourhood Plan, and the
Copmanthorpe Neighbourhood Plan is formally rejected
and the Plan cannot be made.
Reason: To conclude the Neighbourhood Plan process expediently.
11. Delivering More Affordable Housing in York – Update on the Housing Delivery Programme
Resolved (unanimously):
That Executive
a) Approves the award of the construction contract for the
development of Ordnance Lane to the successful bidder and
delegates authority to the Director of Housing and Communities (in consultation with the Director of Governance) to enter into the contract once finalised.
b) Recommends to Full Council a construction and delivery
budget totalling £37.9m which includes HRA borrowing
totalling up to £13.0m.
c) Hospital Fields Road site is appropriated from the
General Fund into the HRA for £1.85m as per independent RICS valuation.
d) Agrees to the application to Homes England for funding to
deliver the Shared Ownership properties on Ordnance Lane
and accepts, if successful, and delegates authority to the
Director of Housing and Communities (in consultation with
the Director of Finance and the Director of Governance) to
enter into any resulting grant funding agreements.
e) Agrees the proposed tenure mix of 100% affordable
housing split between 50 Social Rent homes and 51 Shared Ownership homes on Ordnance Lane.
f) Agrees to utilise the existing project budget to procure a
contractor to operate under a Pre-Contract Services Agreement to collaboratively design Willow House to RIBA 4 and price the design to enable a full business case in respect of the development at Willow House to be presented to Executive for approval and delegates authority to the Director of Housing and Communities (in consultation with the Director of Finance and the Director of Governance) to take such steps as are necessary to procure, award and enter into the resulting pre-contract services agreement.
g) Agrees to the procurement of an enabling contractor for
Willow House to prepare the site for development utilising YNYCA Brownfield Funding to deliver this work and to delegate authority to the Director of Housing and Communities (in consultation with the Director of Finance Officer and the Director of Governance) to take such steps as are necessary to procure, award and enter into the resulting contract.
h) Agrees to the procurement of a contractor to work
collaboratively to design Lowfield A to RIBA 4 and price this
design to enable a full business case to be presented to the
Executive for approval and to delegate authority to the
Director of Housing and Communities (in consultation with
the Director of Finance and the Director of Governance) to
take such steps as are necessary to procure, award and
enter into the resulting design contract.
i) Agrees to the procurement of a multidisciplinary design
team to lead the design work on the Former Manor School site
and delegates authority to the Director of Housing and
Communities (in consultation with the Director of Finance
and the Director of Governance) to take such steps as are
necessary to procure, award and enter into the resulting
contract.
j) Pending successful bid for YNYCA Brownfield Fund,
agrees to the development of designs and submission of a
planning application on the Former Manor School site.
k) Delegates authority for the future allocation of
Neighbourhood Improvement Programme (NIP) funding to
the Director of Housing and Communities in consultation
with Executive Member for Housing, Planning and
Community Safety to support projects such as those
outlined in Walmgate Improvement Proposals. The HDP
will support the creation of good quality spaces whilst the
NIP will improve existing spaces through targeted
investment.
l) Agrees the revised red line boundary for the Willow
House development as shown in Annex B.
Reason: To ensure the continuation of a manageable pipeline of sites to deliver the Housing Delivery Programme whilst making best use of CYC assets to deliver capital receipts and social benefits.
12. Local Flood Risk Management Strategy
Resolved (unanimously): That Executive delegates authority to the Director of Environmental and Regulatory Services to commence public consultation, as referenced in the report.
Reason: To comply with consultation requirements.
13. Park and Ride: Site Improvements and New Bus Service Contract
Resolved (unanimously):
That Executive
1) Approves £4m of BSIP1 funding and £250k of allocated
YNYCA Bus Grant funding to deliver Park and Ride site improvements as outlined in Annex A.
Reason: To modernise old facilities for existing and future Park
and Ride users and to attract more passengers to use Park and
Ride services.
2) Delegates authority to the Director of City Development
(in consultation with the Director of Governance and the Head of
Procurement) to implement the proposed Park and Ride site
Infrastructure improvements and to carry out any required
procurement processes and to take such steps as are necessary to procure, award and enter into the resulting contracts.
Reason: To ensure expedient delivery of the projects.
3) Delegates authority to the Director of City Development (in
consultation with the Chief Finance Officer and the Director of
Governance) to explore and implement further income
opportunities associated with Park and Ride including setting
fees for overnight parking.
Reason: To further support the financial viability of Park and Ride provision.
4) Delegates authority to the Director of City Development
(in consultation with the Director of Governance and the Head of
Procurement) to agree an extension to the existing Park and
Ride contract and any associated leases, of not more than two
years duration, and to take such steps as are necessary to enter
into the resulting variation and extension agreement and lease
extensions.
Reason: To provide continuation of service and to enable the
results of the York and North Yorkshire Combined Authority bus
network review to be incorporated into the new Park and Ride
contract.
14. £500k Parks Investment Fund – Scheme Approval
Resolved (unanimously):
That Executive
1. Agrees the schemes detailed in Paragraph 26 and Annex
1.
Reason: To commence the Council parks, gardens, play areas
and open spaces investment programme.
2. Notes the schemes detailed in Paragraph 28 and Annex
1.
Reason: To allow further investigation into the practicality and
cost of these possible schemes.
3. Requests a follow up report for July 2026.
Reason: To monitor progress and, subject to the available
budget, agree a second phase of work.
15. Household Waste Recycling Centre Operations
Resolved (unanimously):
That Executive
i) Approves the introduction of a accessible, flexible online
booking system for Hazel Court HWRC only. Initially for 12
months and monitor traffic congestion, and success through
customer satisfaction. This will also require an option for
residents to phone and book a slot to ensure we offer an
accessible service to all.
Reason: To reduce the traffic congestion on Hazel Court
and James Street, mitigate risks to all types of road users
and allow local businesses to operate business as usual.
ii) Agrees that Towthorpe HWRC will operate without a
Booking system in place and remain as an open to attend.
Reason: So there are no obstructions in place and residents
remain to have a flexible site they are able to access ad-hoc.
iii) Notes a number of options will be considered during
the transition to a booking system that will give residents that
opportunity to dispose of limited streams (e.g. garden waste,
wood) at local sites.
Reason: To ensure residents are able to manage their
household waste in during the transition.
iv) Notes that longer term options for Household Waste
Recycling Centres in York are being explored.